Summer Camp Policies

Please read the following policies prior to registering your child for camp. During the registration process, you will be asked to check a waiver box indicating that you have read, understand, and agree to the policies listed below. Thank you!

Summer Camp Payment
Coupon Policy
Cancellations & Refunds
Acts of Mother Nature
Photo/Video Release
Health & Safety
Emergency Treatment/CPR Permission Medical Waiver
Disclosure
Camper Expectations


Summer Camp Payment

Payment is due at the time of registration. If you need to make alternate arrangements please contact us at education@oxbow.org prior to registering.


Coupon Policy

Only one coupon discount may be applied during registration. Discounts may not be combined.

Oxbow Members: Please use the 10% Member Discount code that was emailed to you in order to receive the best discount off your total registration fees. The sibling discount code may not be applied in combination with the Member Discount. If you need a reminder of your Member Discount code, please reach out to us at members@oxbow.org.

Learn more about becoming an Oxbow Member!


Cancellation & Refunds

If you choose to cancel or leave a camp session for any reason, please contact us as soon as possible at education@oxbow.org or call (425) 788-1134 x 3. Our refund policy is as follows:

Cancellation made 15 or more days prior to the camp session start date: Oxbow will retain $75 for administration and processing fees. All refunds will be issued by check within 7-14 days of the cancellation.

Cancellation 14 days or less prior to the camp session starting date through summer camp start date: Oxbow is unable to offer any refunds or credits.


Acts of Mother Nature

In the past, we’ve enjoyed spending camp days outside rain and shine, only retreating to the barn in rare instances of lightning. Our indoor spaces are unable to accommodate campers long-term, and with the increased threat of summer wildfire smoke in Western Washington, it is necessary to have an updated plan in place to ensure the safety of our campers and staff.

Throughout camp sessions, Oxbow Staff will consult the Washington Department of Ecology website for updates on air quality. If threat levels at our nearest monitoring sites in North Bend and Bellevue read “Unhealthy” or worse, or if our specific Snoqualmie Valley site conditions are deemed unsafe for staff and campers by the Director, we will reach out to all families, first via email then via phone call, by 8:00AM to cancel camp for the day. If your child has additional health concerns or sensitivities and must be withheld from camp, please let us know as soon as possible.

If two or more camp days are cancelled due to smoke, fire, or air-quality concerns, we will offer a refund for the total number of cancelled days, at 50% of the per diem rate. These conditions pose a huge threat to outdoor recreation, agriculture, and environmental organizations, and we are grateful for your support and understanding.


Photo/Video Release

Photographs and video that represent our educational programs, events, and work help tell the story of Oxbow’s mission and introduce new participants to our programs. We ask for your support by agreeing to the photo waiver within the online registration form, helping us to share our work and mission with more people.

By agreeing to the photo/video release, you grant permission for Oxbow Farm & Conservation Center to capture still or motion picture images of yourself/your child and/or audio recordings of you/your child’s voice while participating in Oxbow programs or events for use on our website, promotional/marketing or outreach purposes, including but not limited to electronic or print materials, or print or broadcast media.

Oxbow Farm & Conservation Center will never sell still/motion picture images or audio recordings to parties beyond the organization.


Health and Safety

Oxbow prioritizes the physical and emotional safety of our campers. All camp staff are CPR & First Aid certified and always carry a first aid kit, radio, and cell phone in case of emergency. Additionally, all summer camp staff receive training in early childhood development and emotional wellness to ensure that every camper receives the support they need.

All injuries and behavioral incidents will be clearly communicated to parents/guardians, and a detailed response plan is in place for on-farm emergencies, which include weather/environmental threats, any accident requiring use of CPR/First Aid, and injuries requiring a visit to a hospital. Our online registration forms include space to alert us to specific concerns, allergies, or needs. Please contact us if you have any questions about specific needs. We will do our best to accommodate.


Emergency Treatment/CPR Permission Medical & Liability Waiver

Click Here to fill out your Oxbow Summer Camp Medical Waiver, once filled out please email to education@oxbow.org

[You may still register for camp prior. Your Medical & Liability Waiver can be filled out and emailed to us separately]

Note: A signed medical & liability waiver MUST be on file prior to the start of your child’s camp session. If it’s not signed by day 1 of camp, we will ask that a parent or guardian signs it on day 1 of camp.


Disclosure

Full disclosure of your child’s medical, emotional and behavioral status upon registration is required in order for us to create the most enjoyable, safe and harmonious camp experience for your child and for all campers. Our capacity to work with a wide range of challenges is significant, but we can only do so when we have all of the information. Nondisclosure of medical, psychological or behavioral challenges may result in a child being sent home from camp mid-week without refund. This information is confidential and will only be shared with our educational staff members.


Camper Expectations

Please read these expectations with your camper. Participants in Oxbow Summer Camp sessions will be asked to adhere to the following safety expectations:

  • Wading in water only in pre-approved areas up to knee height
  • Tree climbing no higher than the participant’s head height
  • Wait to be invited before harvesting and tasting plants
  • Stay with the group at all times
  • Close-toes shoes are kept on at all times, even while wading
  • Exercise safety with rocks and sticks

Certain areas of Oxbow will be off-limits. Camp Staff will address any safety-related concerns as they become apparent.